ADMINISTRATIVE ASSISTANT
Work With Us
About The Position
The administrative assistant will be responsible for helping communicate with parents and helping with support the day-to-day operations at camp with their organizational skills. They will help with communicating with camper parents over the phone, in-person, and chat, help with bookkeeping, coordinate meetings, and help new parents through the registration process.
We’re looking for someone who:
- Proficiency in Microsoft Office suite
- Strong communication skills
- Strong ability to multitask
- Strong organizational skills
- Other Assets:
- experience working in children’s programming like day camp, extra-curricular programming in education
- experience using/posting to social media platforms
- experience in a service industry
- experience with photography/videography or graphic design software
Role & Responsibilities
- Available Monday-Friday from 8 am – 5 pm
- Assist with the development of promotional materials
- Coordinate and organize office activities
- Maintain office supplies and equipment
- Be comfortable doing light bookkeeping
- Be comfortable interacting with families and potential families on social media platforms
- Occasionally work outside of regular office hours
A Typical Day
- Greet and communicate with parents during camp check-in and check-out
- Help answer questions over the phone and through live chat
- Coordinate inbound and outbound office mail
- Manage program and event registration, and family/participant and staff records
- Coordinating with external service providers (eg. Meal Plans, guest speakers)
- Reviewing the creative team’s work before publishing
