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Administrative Assistant

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Note: This role has been filled for the upcoming summer camp season. If you're still interested, we are still accepting applications. Please complete the form to be considered if more positions become available, or to be added to our contact list for future opportunities.

Full-Time, Contract
Jun- Aug
Undergraduate Students
$19.00/hour

Please note that some of our camp locations will be running on Canada Day (observed June 30th and July 1st) but NOT on Civic Holiday (August 4th).

About the
Position:

Pre-Camp Dates: May 14 – June 25

Camp Dates: June 29 – August 21

Post Camp Wrap-Up: August 24 – 25

We are looking for an organized and supportive Administrative Assistant to join our Summer 2026 camp team. The ideal candidate will be comfortable making and answering phone calls, handling camp registration efficiently, and providing steady administrative support to ensure smooth daily operations. This role plays a key part in supporting communication, organization, and coordination across camp programs. Most importantly, we are looking for someone who can warmly and professionally greet families in person and over the phone while maintaining a welcoming atmosphere. Camps are located in Richmond Hill and the surrounding areas, and the successful applicant must have reliable transportation for daily commuting. This is a full time, in office role for the Summer.

Our Ideal Candidate:

  • Has strong written and verbal communication skills and is comfortable greeting families, both in person and over the phone.
  • Is highly organized and attentive to detail when managing records, registrations, and correspondence.
  • Is confident handling phone calls, email communication, and administrative systems in a fast paced environment.
  • Demonstrates reliability, flexibility, and a willingness to support daily office operations as needed.
  • Can prioritize tasks effectively while managing multiple responsibilities throughout the day.
Sample Photos

Requirements

Exceptional written and verbal communication skills, with the ability to convey information clearly and professionally.

Proven ability to prioritize and manage multiple tasks and responsibilities effectively in a fast-paced environment.

Strong organizational skills with attention to detail and a proactive approach to problem-solving.

Proficiency in Google Suite (Drive, Docs, Sheets, Gmail, etc.), with the ability to navigate and utilize its tools efficiently.

At least 1 year of experience in administrative or clerical work, demonstrating reliability and competence in a support role.

At least 1 year of experience in administrative or clerical work, demonstrating reliability and competence in a support role.

Considered an Asset:

Experience working in children's programming like day camp, extra-curricular programming in education

Role & Responsibilities

Provide warm and professional customer service, both in person and over the phone while providing clear and helpful information.

Organize and manage inbound and outbound office mail and electronic correspondence.

Oversee program and event registration processes, while managing family, child, and staff records with accuracy and confidentiality.

Transport supplies and materials between camp sites in a timely and organized manner.

Contribute to the creation of promotional materials to support outreach and camp initiatives.

Assist in the planning and coordination of camper and staff activities to ensure smooth operations and an enjoyable experience for all.

Support the Office Manager with daily tasks and assignments as needed while demonstrating flexibility and attention to detail.

Monitor and maintain office supplies and equipment, ensuring everything is well-stocked and in working order.

Additional Requirements

Valid driver’s license and reliable access to a vehicle.

Vulnerable Sector Screening Check (required prior to the start of camp)

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This job may be funded by the Government of Canada’s Student Work Placement Program (SWPP). The SWPP program requires that candidates be a Canadian citizen, Permanent Resident or a protected person defined by the Immigration and Refugee Protection Act.

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